Know What You Own Before It Dies
A live asset register, negotiated vendor pricing, and zero-touch enrollment on new hardware — so replacement is a forecast, not a fire drill.
45 min · Free · No commitment
Nobody can say how many laptops the company owns
An employee leaves, and three months later someone finds their laptop in a desk drawer, still logged into the VPN, still holding whatever it held the day they left. Nobody assigned it back, because nobody had a list of who was supposed to have what in the first place. That single unreturned, unwiped laptop is not a minor housekeeping gap — it is a device with live network access that nobody is accountable for, sitting outside every control the rest of the fleet is subject to. Ask most owners how many laptops the company currently owns and the honest answer is a guess, usually a low one, because the real number includes machines nobody has thought about since the person who ordered them left the company too.
The financial side is just as scattered. Five departments buying laptops from five different retailers over five years produces five different models, which means five different driver sets, five different imaging processes, and a help desk ticket that starts from zero every single time, because the fix for one model rarely transfers cleanly to another. Standardizing the build is a support-cost decision before it is anything else — fewer variables is fewer tickets, and a technician who has seen this exact machine before fixes it faster than one who has not. The same sprawl shows up in software: subscriptions renew automatically on a card nobody reviews, and a license count that made sense two headcounts ago just keeps billing on autopilot.
Facet MSP runs procurement and asset management as one function instead of two afterthoughts. We negotiate hardware pricing, standardize the build so support stops being bespoke per laptop, and maintain a live register of what exists, who holds it, its warranty date, and its planned refresh date — with zero-touch enrollment through Intune so a new machine arrives configured rather than as its own small project. The register is the deliverable that actually changes behavior: once a refresh date is visible a year out, replacing hardware becomes a line in next year's budget instead of an emergency purchase decided in a hallway.
From purchase order to secure disposal
Standard Build Specifications
A defined set of approved laptop and desktop configurations by role, so procurement is a selection from a short list rather than a fresh research project every time someone needs a machine.
Negotiated Vendor Pricing
Standing pricing arrangements with hardware vendors, passed through at cost — you see what we pay, and volume across our client base works in your favor on a single-machine order.
Zero-Touch Enrollment
New machines ship straight to the employee and enroll themselves through Intune on first boot — apps, policies, and Microsoft 365 access configured automatically, with no imaging station and no IT visit required.
Live Asset Register
Every laptop, desktop, monitor, and server tracked with its owner, purchase date, warranty status, and specification — a real, current record, kept up to date as devices move, not a spreadsheet someone updated once and forgot about.
Warranty and Lifecycle Tracking
Warranty expirations and typical failure windows tracked per device, so a refresh conversation happens on a schedule you set, months ahead, instead of arriving as a surprise repair bill the week a machine finally gives out.
License and Subscription Inventory
Every Microsoft 365 seat and third-party software subscription tied to an active employee, so licenses for people who left months ago stop quietly renewing on autopilot and showing up as a line item nobody questions.
Secure Decommissioning and Disposal
Retired machines are wiped to a verifiable standard and disposed of or recycled with documentation, so a decommissioned laptop is a closed chapter rather than an unknown quantity in a closet or a landfill nobody can name.
Hardware stops being a surprise expense
- Every device has an owner, a warranty date, and a replacement date
- Refresh budgets are forecast a year out, not discovered in a crisis
- New machines arrive configured, not as a project
- Support tickets stop being bespoke per laptop model
- Departing employees' hardware comes back and gets wiped
- You stop paying for licenses nobody uses
We do not mark up hardware and hope you never check
You see what we pay.
Hardware pricing is passed through transparently rather than marked up and hidden inside a bundled quote. If you want to see the invoice, you can see the invoice.
Standardisation is a support-cost decision.
We push a short list of approved builds because it measurably reduces ticket time and driver headaches, not because it is tidier on a slide. Fewer variables is the whole argument.
Disposal is documented, not a dumpster.
Every retired device gets a wipe certificate and a disposal record, because "we think it got recycled" is not an answer you want to give when a client or auditor asks where old data went, and it is not one we are willing to give either.
Procurement and asset management questions
Do we have to buy hardware through you?
No, but there is usually a reason to. We pass through negotiated pricing at cost and standardize the build so the machine is easier to support from the day it arrives. If you already have a preferred hardware vendor relationship, we can generally work within it and still standardize the build on top.
What happens to the machines we already own?
We inventory the existing fleet first — model, age, warranty status, and condition — before recommending anything. Machines with useful life left stay in service; the register just starts tracking them properly going forward instead of getting replaced for its own sake. Anything genuinely past its useful life gets flagged for a planned refresh rather than an emergency one.
How do you handle devices for remote employees?
The same way as an in-office device: it ships directly to them, enrolls itself through zero-touch provisioning on first boot, and lands in the asset register with their name against it — no shipping a machine to the office first just to reship it, and no IT visit required to get it configured.
Can you tell us what software licenses we are actually paying for?
Yes — an inventory of active subscriptions against active employees is one of the first things we produce, and it routinely turns up licenses still renewing for people who left the company months earlier.
What does secure disposal mean in practice?
A verified wipe to a documented standard, then responsible recycling or resale through a certified disposal partner, with a record of what happened to each device and when. You get a certificate you can hand to a client or auditor, not a shrug and a vague memory of a dumpster.
Ready to take this off your plate? Six questions.
Spend 90 seconds answering. We'll spend a few hours putting together a written assessment of where your IT stands — and a 45-minute call with one of our engineers.